Vendor Information
For More Information Contact Roberta Peacock at 731-587-3148
Arts and
Crafts and Food Vendor Application (MS Word Format)
Soybean Festival Street Fair
Guidelines and Requirements of
Vendors
Licenses:
Food vendors must follow Health Department Guidelines.
Merchandise Sold: All merchandise sold must be
listed. Prior approval of
all merchandise must be obtained from the TN Soybean Festival
Committee. We cannot promise exclusivity to any merchandise.
Omission of items and lack of approval of items sold at the fair
increase your chances of being told you may not sell the item and/or
you will be asked to leave the street fair area. First time
vendors at the TN Soybean Festival must include a picture of your
operation.
Merchandise Prohibited: Merchandise that shoots any type of
projectile will not
be allowed (exception to the rule: water guns will be
allowed). Knives, smoke bombs and stink bombs are prohibited.
Booth Sizes and Fees:
Antique Vendors, Arts and Crafts Vendors within the city limits and
out-of-town non-profit organizations can purchase a space measuring
10x20’ at a cost of $30.00, Arts and Crafts Vendors and Antique
Vendors from out-of-town can purchase a 10x20’ space for $50. Food
Vendors spaces will measure 10x30’ at a cost of $200.00. Local
non-profit organizations spaces will measure 10x10’ and will be free
of charge (unless requesting tent space or electricity-see
guidelines on tent rental or refer to application). If additional
space is needed you may purchase more than one booth space. Payment
must be made in advance to confirm your reservation. Booths are
filled “first come, first served” as payment is received.
Vendor times and dates:
Vending dates begin Thursday,
September 6th and end on Saturday the 8th.
Vendors who bring their own tents and trailers may begin check in
Thursday, September 7th after 10 am. Vendors who have
rented tent space may begin check in Thursday, September 6th
after 1 pm. All vendors and booths must be in place by 5:00 pm
Thursday evening or 8:00 am. Friday morning. All vehicles
must be removed from festival area by 5 pm Thursday or 8 am Friday.
All booths, games and amusement rides will be open by 9 am Friday
and 10 am Saturday. Breakdown of booths may begin no sooner than
11:00 pm Saturday. All booths must be open the full 2 days of
the fair (Friday and Saturday). If you must leave earlier it
must be approved by the committee by the time of entry deadline. If
vendor leaves before 11 pm Saturday without prior approval, it
increases your chances of not being accepted in the future. If
vendor has not arrived by 8 am Friday morning or notified committee
of their delay, their space may be assigned to another vendor. If
vendor arrives after the 8 am deadline, they will not be allowed to
bring their vehicles into the street fair area.
Deadline for entries:
Monday, August 27, 2007
Tents:
If a vendor wishes to have a tent,
they will have to provide their own tent or pay the fee for tent
rental. Vendor must pay for
space and tent fee before the deadline in order to reserve a tent.
Tents measure 20x20 feet. If you need a tent there will be an
additional charge of $50.00 for the rental of a whole tent, $25.00
for half a tent or $15.00 for one quarter of the tent.
Tables and Equipment:
Each artist, craftsman,
non-profit organization or vendor will supply their own display
table, chairs, and equipment.
Exclusions:
ONLY COCA-COLA PRODUCTS MAY BE
SERVED. No exceptions!
No alcoholic beverages are allowed.
Security: All booths
must be manned at all times. While reasonable precautions will be
taken to safeguard the vendor’s property including a night guard,
the sponsors of the street fair cannot be responsible for vendor’s
property.
Electricity:
is available at an additional charge
of $10.00 per outlet. Vendors may be furnished one 220 volt
receptacle (50 amp limit) and two 110 volt receptacles (30 amp total
limit). Additional receptacles may be provided for an additional
fee and subject to availability. Each vendor is responsible for
making connections to source, providing compatible electrical plugs
and supplying appropriate sized power operating condition.
Our electrician needs the total
amount of amperage you will need in order to provide you continuous
service. A drawing of the plug would be very helpful in providing
you the right type of outlet for your needs.
If you will provide us with the amperage and a drawing of the plug
we believe this will greatly improve the electrical service at the
festival.
Cleanliness:
The vendor is responsible for their assigned space. It is expected
that you will leave the area in the same condition it was found.
Please bring garbage cans for your trash.
Vehicles:
No motorized vehicles (except police
and emergency vehicles) will be allowed in the street fair area
after 5 pm Thursday night, 8 am Friday morning and 8 am Saturday
morning. There will be a designated parking area for vendor’s
vehicles. Please check with Soybean Festival committee members
before parking
Photos: In regards to
the food and amusement vendors, photographs of your area must
be included with your application (send SASE if you would like your
photos returned).
Insurance: Food vendors
and amusement rides must provide the Street Fair committee with a
certificate of liability insurance naming the City of Martin as an
additional insured in property damage and personal liability.
Walk-Around Vendors:
Walk-Around-Vendors are defined as: Vendors who are not assigned a
spot who cannot sell competing items that the stationary Food and
Non-Food Vendors sell, and are allowed to walk around among the
crowd (most commonly novelty items are sold). All merchandise must
be approved by the TN Soybean Festival committee. Vendor identity
tags must be worn at all times.
Specialty Vendors:
Vendors who are selling mass
produced merchandise (for example, T-Shirts, inflatable toys,
blinkies, license plates, etc.) or non-crafted items such as face
painting, hairbraiding, haircoloring, etc.
Arts & Crafts Vendors:
Vendors who are selling only
handcrafted products created by the applicant who must attend the
festival during the hours of 8 am – 7 pm Friday and Saturday.
Exhibitors: Exhibitors
are not allowed, with the exception of our sponsors of $1000.00 (one
thousand dollars) or more. Please contact us if you would like to
be a sponsor.|
Games: Attractions
involving payment for participation in the attraction. Game vendors
are required to offer prizes for customers that succeed at the game.
Rides: Attractions
involving payment for participation in the attraction.
Confirmation:
Payment must be made in advance to confirm your reservation. Booths
are filled “first come, first served” as payment is received. All
applications are subject to TN Soybean Festival Committee approval.
Each applicant will be notified if approved by the TN Soybean
Festival Committee
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